Thank you for supporting Toronto General & Western Hospital Foundation.
Your support will help us continue our tradition of exemplary medical research and education that leads to enhanced patient care and – ultimately – cure for diseases.
We appreciate your commitment and have created this quick reference guide to assist you in holding a successful event.
1. Brainstorm
Chat with friends and colleagues to develop an idea for an
event that excites you.You can be as creative, unique or
simple as you wish. The sky is the limit! Remember, have fun!
Here are some suggestions to get you started: "A-thons" of any kind; Auctions; Carnivals, Festivals or Rodeos; Celebrity Appearances or Concerts; Cook Offs, e.g. Barbeques, anything that can be cooked; Dinner Dances or Galas, e.g.Disco Night; Era Parties, e.g. 60's, 80's Party; Game Night, e.g.Monopoly Night; Holiday or Seasonal Celebrations; House Parties; Medieval Costume & Dinner Party; Multicultural or Theme Dinners; Mystery Events, e.g. Haunted Houses, "Whodunnit Murder Parties"; Sporting Events; Tournaments, e.g.Golf, Pool; Scavenger Hunts; Treasure Hunts; Theatrical Events; "Tours" of any kind.
2. Plan a Budget
The enclosed budget form will help you identify expected
income and expenses.The lower the costs, the bigger the
contribution - which will benefit patients and make a
difference in their future care - and that will make
everyone feel great!
3. Register Your Event
Once you have decided on an event concept, please fill out
an event proposal form and submit it to our Events
Department. This is an important first step and will help set
your plan into action. Our Events staff can assist you in areas
such as donor and sponsor solicitation clearance.
4. Come and Meet Us
Arrange to meet with the Events Team to discuss the details
of your event and how we can best support you.
5. Form an Event Planning Committee
Successful events result from planning and organizing by
enthusiastic and dedicated volunteers. If your planning
committee has enough members to share tasks and a
variety of skills experience, you have the right formula for
a winning event.
6. Identify Your Audience
You will be successful by understanding who will support
and attend your event. Identify your target audience by
considering who's most likely to attend.
7. Set the Date
Schedule your event for a time and location convenient for
your audience.
8. Event Logistics
Attention to detail is essential to the success of every event.
The Events Department would be happy to review the
logistics of your event. We can provide you with a checklist
to help you run your event smoothly.
9. Promotion and Publicity
Eye-catching flyers, tickets and other promotional materials
will help make your event a success. We would be proud to
have your event materials display our logo and name. It can
be confusing as to how to use the Foundation’s name correctly,
therefore we ask that all promotional and publicity material be
approved by the Toronto General & Western Hospital
Foundation. Please allow one week for approval.
10. Collection of Funds
We ask that all funds raised be forwarded to the Toronto
General & Western Hospital Foundation within 30 days of
your event. Charitable receipts will be issued within eight
weeks of that date.
11. Thank you, Gracias, Merci, Obrigado, Grazie...
From all of us at the Foundation, "A Big Thank You" to you.
Give yourself a pat on the back for all your hard work.
You are one of our Stars!
Please say "thank you" and acknowledge everyone who participated or supported your event. This is the most important step. Let those who attended and helped know how much you appreciate their support. They will be delighted to hear how much money they helped raise and how it contributes to the improvement of patient care and finding cures for diseases. It also makes it easier when you start planning your next event. We would love to welcome you back year after year!
